Privacy Policy

Taffy Dakar CIC (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and protect information about you when you use our website www.taffydakar.com (the “Website”) and participate in our events.

1. Who We Are

Taffy Dakar CIC is a Community Interest Company registered in Wales, dedicated to running the annual Taffy Dakar motorcycle orienteering event and raising funds for local charities and community causes.

2. Information We Collect

We may collect the following types of personal data:

• Contact Information: name, email address, phone number, postal address.
• Event Participation Data: rider registration details, emergency contact details, and payment details (processed securely by third-party providers).
• Marketing Preferences: subscription to newsletters or event updates.
• Technical Data: IP address, browser type, operating system, and cookie information.

3. How We Use Your Information

We use your personal data to:

• Manage rider registration and event participation.
• Respond to enquiries and provide customer support.
• Communicate updates, news, and marketing (where consent has been given).
• Improve our website, services, and event experience.
• Comply with legal and regulatory obligations.

4. Lawful Basis for Processing

We rely on the following legal bases under UK GDPR:

• Consent – for sending marketing emails or newsletters.
• Contract – to process registrations and deliver event services.
• Legal obligation – for record-keeping and regulatory requirements.
• Legitimate interests – to improve our events, website, and community impact.

5. Sharing Your Data

We do not sell your personal data. We may share information with:

• Payment processors (e.g. Stripe, PayPal) to securely handle transactions.
• Event partners and sponsors where relevant to your participation (e.g. rider packs, prize draws).
• Legal authorities where required by law.

6. Cookies

Our Website uses cookies and similar technologies to improve your browsing experience. You can control or disable cookies through your browser settings. 

7. Data Retention

We will retain your data only for as long as necessary or as required by law:

• Rider registration details: retained for up to 2 years after the event.
• Financial/transaction records: retained for 7 years as required by HMRC.
• Marketing data: retained until you unsubscribe or withdraw consent.

8. Your Rights

Under UK GDPR, you have the following rights:

• Access to the personal data we hold about you.
• Correction of inaccurate or incomplete data.
• Erasure of your data (“right to be forgotten”).
• Restriction of processing in certain circumstances.
• Data portability where applicable.
• Objection to processing for marketing purposes.

To exercise your rights, please contact us at info@taffydakar.com

9. Security

We use appropriate measures to safeguard your personal data against unauthorised access, loss, or misuse.

10. Third-Party Links

Our Website may contain links to other websites. We are not responsible for the privacy practices or content of third-party sites.

11. Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page.

12. Contact Us

If you have questions please contact us at info@taffydakar.com

If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.